The original sale deed is required to complete any transaction pertaining to property. This is the sole proof of the ownership of the property. The legal advisory experts at Ikia Consulting Services list down the steps to be taken in order to get those duplicate documents in place.
FIR – To be filed with police stating that property documents have been lost, stolen or misplaced.
Advertisement – Declaration of the documents lost in daily newspapers, both English and vernacular, need to be published. The owner also needs to wait for 15 days to see if some one returns the documents.
Undertaking – An undertaking need to be registered, attested and notarized after appropriate preparation on a stamp paper, along with details of the property, advertisement and police complaint.
Duplicate deed – After completing the above steps the owner has to approach the registrar’s office, where the property was registered at the time of purchase. On payment of the requisite fee the relevant documents are provided.
It is advisable to retain copies of all the above documents as proof of loss and action taken. If the documents are misplaced by the bank to which the property is mortgaged, the bank will bear the charges involved in getting the new documents.